Just Be...Yoga, Meditation & Mindfulness
     

with Pauline Archer 



PRIVACY POLICY

Just Be Yoga, Meditation & Mindfulness ("we", "us" or "our") are committed to protecting and respecting your privacy.

This policy explains the way we use your personal data and sets out specifically:

  1. What personal data we use and how we collect it.
  2. How and why we use your personal data.
  3. Our legal basis for using your personal data.
  4. Obligations on you to provide us with personal data.
  5. When your personal data will be shared.
  6. How long we store your personal data for.
  7. Your rights in relation to our use of your personal data.
  8. Changes to this policy.
  9. How to make a complaint.
  10. How to contact us contact.

Please read this policy carefully to understand our practices regarding your personal data and how we will treat it.

1. What personal data we use and how we collect it

We will use the following personal data about you:

· Information you give us. You will give us information about you by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. The information you give us will include, but is not limited to your name, address, e-mail address and phone number and any other information you provide .

· Information we collect about you. With regard to each of your visits to our site we will collect the following information:

· technical information, including the IP address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and

· information about your visit, including when and how you accessed our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

· Information we receive from other sources. We will receive information about you if you use our social media pages.

2. How and why we use your personal data

We use personal data held about you in the following ways and for the following purposes:

  • Contractual and sales purposes
  • we need to use your personal data for administrative purposes, in respect of our relationship with you as a customer or supplier;
  • we need to use your personal data to enable us to carry out our obligations arising from any contracts entered into between you and us; and
  • we need to use your personal data to notify you about changes to our service.
  • Marketing purposes
  • we need to use your personal data for direct marketing purposes, so that we can communicate to you information about goods and services, that we or selected third parties offer, that are similar to those you have already purchased or enquired about or which we feel may interest you;
  • we need to use your personal data so that we can measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
  • Website purposes
  • we need to use your personal data to personalise your experience of our site as a user, so that the content from our site is presented in the most effective manner for you and for your computer;
  • we need to use your personal data to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes; and
  • we need to use your personal data to facilitate our efforts to keep our site safe and secure.

3. Our legal basis for using your personal data

So that we can process your personal data for the purposes set out above, we rely on the following legal bases:

Legitimate interest

The legal basis we rely on to use your personal data is that it is necessary for the purpose of our legitimate interests. Our legitimate interest for using your personal data is so that we are able to:

  • fulfil our obligations to you as a customer or supplier;
  • provide you with information about goods and services that we, or selected third parties, feel may interest you;
  • provide you with a personalised and functional experience both online and offline; and
  • operate our administration services effectively.

Our legitimate interest is therefore our commercial interest. However, our legitimate interest is also in your interest as our use of your personal data allows us to provide a more effective and efficient service to our customers and suppliers. We use your personal data in a way that has a minimal impact on your rights and only in ways that you would reasonably expect considering the nature of our services.

Contracts

We also use your personal data where it is necessary for the performance of a contract between us and you as a customer or supplier. This is a separate legal basis which applies when you buy something from us or where we buy something from you.

Consent

We may in some circumstances ask for your consent to use your personal data. If we do so, we will make it clear that we are asking for your consent, as this is the legal basis we intend to rely on for using your personal data in that instance.

We will ensure that you know why we are asking for your consent and how we will use your personal data so that you can make an informed decision as to whether to consent to us processing your personal data.

We will only ask for your consent where absolutely necessary. If you do not provide us with your consent when we request it, we will not use your personal data for the purpose to which the requested consent relates, and we will not rely on any other legal basis to do so.

For example, if we ask for your consent so that we can communicate marketing materials to you, and you do not provide us with your consent, or if you later withdraw your consent, we will not rely on our legitimate interest to use your personal data in this way.

When we ask for your consent, we will do so by:

  • asking you to tick a tick-box on our website;
  • verbally over the telephone; or
  • asking you to respond to an email.

When you provide us with your consent, we will keep a record of this.

However, should you wish to withdraw your consent, you have the right to do this at any time and you should do this by emailing us using the contact information set out below.

You must be over the age of 16 to provide us with your consent. If you are 16 or under, your parental guardian must authorise your consent first and complete our online and offline forms do show this where necessary.

4. Obligations on you to provide us with your personal data

There is no statutory obligation on you to provide us with your personal data. However, you may be required to provide your personal data when entering into a contract with us. Without this personal data, we may not be able to carry out our obligations arising from any contracts entered into between you and us

5. When your personal data will be shared

We may share your personal data with selected third parties including:

· business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;

· advertisers and advertising networks that require the personal data to select and serve relevant adverts to you and others; and

· analytics and search engine providers that assist us in the improvement and optimisation of our site.

We may disclose your personal data to third parties if we are under a duty to provide or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply and other agreements; or to protect our rights, property, or safety, our customers, or others.

6. How long we will store your personal data

We will continue to store your personal data where it is necessary to do so for the contractual and sales, marketing and website purposes set out at clause 2.

When it is no longer necessary to store your personal data for these purposes it shall be deleted.

However, even when it is no longer necessary for us to store your personal data for these purposes, we may continue to store your personal data where:

  • you request that we retain your personal data for longer;
  • it is necessary to do so to comply with our statutory obligations arising from areas of law such as trade law, tax law, employment law and administrative law or arising from other industry regulations that we must comply with; or
  • we use your personal data for statistical purposes and where we decide that after carrying out our internal reviews that we have suitable security measures in place to protect your personal data rights.

In contrast, even though it may continue to be necessary for us to store your data for the purposes set out at section 2, we may delete your personal data early if:

  • after carrying out our internal reviews we feel that the risk to your personal data rights outweighs the security measures that we are able to implement;
  • after carrying out our internal reviews we believe that your personal data may be out of data or inaccurate and we are unable to verify this with you; or
  • we are required to do so under your ‘right to be forgotten’ set out at clause 8.

We will review our basis for storing your personal data regularly to help ensure that your personal data is not stored for longer than is necessary

7. Your rights

You have a number of legal rights in relation to your personal data. If you wish to exercise any of your rights in relation to the way we use your personal data, or require any further information, please contact us using the contact information set out below.

We will only refuse a request made by you to exercise one of your rights if:

  • we are required to do so by law;
  • we cannot verify your identity;
  • you already have the information that you have requested from us; or
  • we consider your request to be excessive.

Where we consider your request to be excessive, we reserve the right to charge a reasonable fee based on administrative costs.

Right of access. You have the right to ask us whether we use personal data relating to you. If we do hold any of your personal data, you have a right to a copy of this free of charge. If you require any further copies of the same personal data, we reserve the right to charge a reasonable fee based on administrative costs.

If you require the personal data we hold about you, please make your request in writing addressed to the contact details set out below and include in your request whether you have a preference of receiving a physical or digital copy. Please specify the information that you require in as much detail as you can, so that we can deal with your request as efficiently as possible.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to object. You have the right to object to the way we use your personal data, in certain circumstances, for the reason that you object to the legal basis we rely on to use your data. If you object to our use of your personal data, please contact us using the contact information set out below so that we can consider your request. As part of your request, please include details of the types of information you object to us using, and why you object to the way in which we use it.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to object to profiling. You have a right to object to us making a decision on the basis of your personal data by using computer programmes that make decisions automatically, where such a decision would significantly affect you. We do not use your personal data in this way.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to object to direct marketing. You have a further right to object to our use of your personal data for direct marketing purposes. If you object to our use of your personal data for direct marketing, please contact us using the contact information set out below so that we can process your request. As part of your request, please include details of the types of information you object to use using, and why.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right of correction. You have the right to ensure that the personal data we hold about you is accurate and up to date. If you believe your personal data may no longer be accurate or up to data, please contact us using the contact information set out below so that we can consider your request. Until we can verify that your personal data is correct, we will stop using it from the time of your request. As part of your request, please include details of the types of information you would like us correct, and why.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to be forgotten. You have the right to have the personal data we hold about you deleted in certain circumstances. Should you wish to have your personal data erased, please contact us using the contact information set out below so that we can consider your request. As part of your request, please include details on the types of information you would like us to delete, and why.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to restrict. You have the right to restrict the way in which we use your personal data in certain circumstances. This means that we would only be able to use your personal data for carrying out certain actions. If you wish to only have your personal data used in a certain way, please contact us using the contact information set out below so that we can consider your request. As part of your request, please include details of the types of information you would like use only in certain ways and why.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Right to portability. You have the right to have us transfer your personal data, where it is technically feasible, directly to another organisation who you wish to deal with your personal data. This is so that you do not have to input your personal data on numerous occasions. You also have the right to receive your personal data in a commonly used, electronic format so that you can transfer your personal data to another organisation indirectly.

If you wish to make a portability request, please contact us using the contact information set out below so that we can consider your request. As part of your request, please include details of the types of information you would like us to transfer, who you would like your personal data transferring to, why you would like your personal data transferring and whether you would like us to transfer your personal data to the elected organisation directly, or to you, so that you can do this indirectly.

We will aim to respond to your request and contact you directly within one month. If we are unable to deal with your request within this time, we will contact you directly with the reasons for this delay, and details of an extension to our one month response time.

Please note that your exercise of this right would not require us to delete your personal data, and that we will respond to your requests for free unless we consider your request to be excessive.

8. Changes to this policy

Any changes we may make to this policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

9. How to make a complaint

Should you have any complaint about the way we use your personal data, please contact us using the contact information set out below.

Upon receiving your complaint, we will deal with this in accordance with our internal procedures relating to privacy. If you wish to make a complaint, please set this out separately to any request you may also be making in respect of rights relating to your personal data.

Should you feel that we have not dealt with your complaint to the standards which you expect, you have right to make a complaint to the Information Commissioner’s Office (ICO), the government’s supervisory authority for matters relating to data protection. The ICO can be contacted on their helpline: 0303 123 1113. For further information on the ICO, please visit https://ico.org.uk.

11. How to contact us

For the purposes of data protection law, we are a data controller in respect of your personal data. Should you have any queries about your personal data or any questions about this policy, please contact us by using the following details:

Just Be Yoga and Meditation

Email: [email protected]

Telephone: 07932 235468